• Table of Contents

    What are the qualifications for becoming a substitute teacher?

    In order to serve as a substitute teacher in our District, individuals must meet at least one of the following:

    • Hold or be eligible to hold a valid teaching license in the state of Vermont or any other state; or
    • Hold or be eligible to hold a valid RN or LPN license, Cosmetology license, Dental Assisting certification or other professional/technical license/certification issued by the state of Vermont; or,
    • Hold or be eligible to hold an baccalaureate degree from an accredited college; or,
    • Relevant experience and/or training that demonstrate fitness for substitute teaching through alternative methods to those described above as approved by the Superintendent or his/her designee; or,
    • Pre-service teachers (which shall include student teaching or post-baccalaureate programs, internships, apprenticeships, and other teacher training programs) shall be limited to substitute teaching within the same classroom or department in which they are receiving (or have received) their training. Written certification by the Principal or Technical Center Director attesting to the individual’s fitness for substitute teaching using the established Pre-Service Teacher Authorization form is required before substituting elsewhere within EWSD until a baccalaureate degree from an accredited college is received.

    For more qualification details, please refer to the job description.


    What do I need to do to become a substitute in your district?


    In order to serve as a substitute in our school districts, qualified individuals must submit an application electronically through to the posted position.   Please click here for our most recent job postings.

    Reference Checks

    Candidates who pass the initial application screening will be sent an email with a link to enter your references: 5 total of which at least 2 must be current or former managers/supervisors.  If you are a recent graduate, teachers, professors and instructors may qualify as manager references.  This process should be completed within 24 hours of receiving the email.  Once your references are entered, they will receive an email with the web link to complete the reference.

    Please be sure to gather the necessary contact information (contact phone number(s) and email address) for your references after you submit your application to avoid any unnecessary delays.  It is also a good idea to contact your reference to let them know what to expect so they will watch for the web link via email.

    Employment Requirements

    After reviewing and screening the applications and reference check results, candidates who are selected shall be contacted to schedule an appointment to complete the required employment paperwork, including a fingerprint-supported criminal record check, and reports from the Department of Children and Families (DCF) and the VT Department of Disabilities, Aging, and Independent Living (DDAIL).  (Please click for the background check information for more information about the background check and other employment requirements.) The costs and fees associated with the background checks are the responsibility of the substitute.

    In addition to the background checks and other employment requirements listed above, substitutes will be asked to read our Substitute Teacher Handbook and sign an acknowledgement, and complete a variety of trainings. The Substitute Teacher Handbook contains general information about substitute teaching in our district schools, as well as helpful hints, references, suggestions, and general expectations.   Applicants may also be required to provide copies of licenses and transcripts when meeting with Human Resources.

    Once you’ve completed all the required employment paperwork and procedures, your name will be added to Aesop, our automated sub calling and leave tracking system, pending the results of the background checks.  Please refer to the Aesop Substitute Calling System  (below) for more information.

    All substitute teachers must also complete Mandatory Trainings prior to serving as a substitute in our districts.  This must be completed prior to meeting with Human Resources to complete the paperwork outlined above.

    All substitutes are employed “at will”, which means they can terminate their employment relationship or refuse work at any time for any reason, or no reason at all, without notice. Likewise, the Superintendent or his/her designee reserves the right to add or remove substitutes from our Aesop substitute calling system or limit the assignment/placement of substitutes at his/her discretion at any time for any reason, or for no reason at all, without notice.


    Are there any additional training requirements?

    All substitute teachers and paraeducators who do not currently hold an educator license are required to complete Frontline Education's Introductory Teacher Training prior to substituting in our District.   Licensed educators and substitute teachers hired prior to 12/1/09 shall be exempt from this requirement. The cost of the training program ($20) shall be borne by the substitute.  

    The link for this training is found at this Frontline Education Training login.   Please select the Essex Westford School District as your Division.

    Upon documentation of successful completion of the trainings outlined above, substitute teachers will be paid for one day of substitute teaching at the standard substitute teacher rate ($105). 


    What is the Introductory Teacher Training?

    The Introductory Teacher Training is designed for both substitute and beginning teachers to help better prepare them for the classroom.  The Introductory Teacher Training is composed of 5 courses and takes approximately 20 hours to complete.  The training consists of the following five courses:

    1. Substitute Teaching 101
    2. Advanced Classroom Management
    3. Instructional Strategies
    4. Exceptional Student Education
    5. Working with At-Risk Youth

    The courses can be completed all at once, or you can complete portions of the course at your convenience. You can also move from one course to another freely. Ed Training Center will remember where you left off and will allow you to review previous lessons.

    Upon completion of the five courses, you will be issued a Certificate of Completion. This Certificate of Completion should be submitted at once with your Mandatory Training Acknowledgement form (see below for more details).   Please present this certifcate when you meet with Human Resources to complete the required employment paperwork.

    The Introductory Teacher Training is quickly becoming a national training standard and is an excellent addition to a resume. Several schools are now requiring these trainings as a condition of employment. For more information, visit the Ed Training Center website.  


    How Do I Complete the EWSD Mandatory Trainings?

    All substitutes must complete the EWSD Mandatory Trainings prior to serving on our districts.  EWSD Mandatory Trainings can be found on-line at Safe Schools (use this link.) You will be given a username and password to access this site once you have been approved to substitute.  In order to complete the trainings, or if you need a login password, contact Maxine Breuer, at (802) 857-7038. You will be able to complete and submit evidence of your training completely in the Safe Schools tool.

    Please be sure to include your Introductory Teacher Training Certificates of Completion as well.



    Substitute Calling System by Frontline

    The Essex Westford School District uses an automated service that greatly simplifies and streamlines the process of finding and managing substitute jobs in this district. This service, called  Absence Manangement (formerly Aesop), utilizes both the telephone and the Internet to assist you in locating jobs in  this supervisory union. The online system is available 24 hours a day, 7 days a week.    

    Absence Manangement uses three methods to make jobs available to substitutes:

    1. You can search for and accept available jobs, change personal settings, update your calendar, and personalize your available call times by visiting Absence Manangement online.  If the employee has uploaded lesson plans on Absence Management, you will be able to view them online once you take the job.
    2. You may interact with the Absence Management system by way of a toll-free, automated voice instruction menu at  1-800-942-3767.  Here, you can proactively search for jobs and manage existing jobs.
    3. Absence Management will also make phone calls to substitutes to offer jobs.

    Individuals approved to substitute in our school system will receive a welcome letter from Aesop that will provide them with their ID Number and PIN number to access Absence Manangement.  

    Training guides and videos are available when you access Absence Manangement on-line.


    Employment “At-Will” Notice

    As a substitute employee, you have the right to limit your assignment to a specific school(s) or specific category of jobs.  You have the right to decline jobs, for any reason, or no reason at all.  You also have the right to request that your name be removed from our substitute system at any time without reason.  Likewise, the Superintendent (or his/her designee) reserves the right to limit your assignment or remove your name from our substitute list at his/her discretion at any time for any reason, or for no reason at all, without notice.  The decision of the Superintendent or designee on these matters shall be final, and are not subject to the district Complaint policy or procedure.



Substitute Documents and Forms