The Transportation Department published an RFP for services which was advertised publicly and sent directly to 10 potential proposers. The established 30-day window to accept bid ends on 4/18/20. We received two responses and proposals were reviewed by a screening committee consisting of Jamie Smith (EWSD Transportation Manager), a Transportation Mechanic from EWSD who services all the vehicles, and Jamie Patterson (CTE Transportation Coordinator). The committee rated the proposals using established criteria. The proposal by Anderson was unanimously selected by the committee as the lowest bidder by approximately $30,000 - they also scored higher on a number of other factors. 

We require our primary general ed contractor, Mountain Transit, to replace vehicles every 7 years. This proposal will replace 5 existing units, all with over 100,000 miles. Both CTE vehicles being replaced are 2008 models. Specialized Services vehicles are 2010, 2011, and 2011. Both 2011's are larger vehicles. All these units have experienced mounting maintenance costs in the past 2 years. 

Total 5-year cost: $375,886.56

• FY21 CTE Cost: $25,784.22 
• FY21 Spec Svc Cost: $60,365.45

We may internally adjust these numbers slightly to reflect the trade-ins being applied totally to the CTE vehicle cost, but the amount is negligible. We would receive a total of $4,200.00 for 3 CTE trade-in vehicles; the two 2008 models above, and a 2007 unit have not been operated this year.

FY21 budget submissions 

• CTE $75,000.00 
• Specialized Services $75,000.00 
• Note there may be other minor changes to these lines, but there is a significant room in the proposed budget for these costs.

A SAM.gov vendor debarment search was conducted on both Anderson and the financing institution, both cleared and have saved those docs in the shared drive.

A request for a bid waiver from AOE has been submitted to EWSD. This meets the state requirement under Title 16 V.S.A. 559 (C) (3) because less than 3 proposals were received. Response expected by or shortly after the board meeting. EWSD completed a similar process with the Westford K-8 busing contract last year with only 1 proposer.